Inflation has been on the rise, and its effects are being felt in all areas of business. With the price of printer supplies increasing, businesses need to find ways to save money and keep costs down. Managed Print Services (MPS) can be a helpful tool in cutting costs and is one of the best ways for businesses of all sizes to beat inflation.
In this article, we’ll discuss how businesses can use print management to save money, increase efficiency, and improve security. So let’s get started.
What Is Managed Print Services (MPS) and How Can It Help Beat Inflation?
“Print management” is a broad term referring to the management of office printers. The main concept behind print management is that systems and controls are put into place to monitor and manage an organization’s printer fleet.
Another term related to print management is “Managed Print Services.” A Managed Print Services (MPS) provider is a third-party vendor who delivers print management services to a business or organization.
How Can a Managed Print Services (MPS) Help Save Money?
Inflation is a significant and growing concern for businesses of all sizes. Rising prices for anything from paper to ink can severely impact your bottom line. As a business owner, you need to be aware of inflation and take steps to mitigate its effects – and that means managing ongoing costs, such as printer costs. One the best ways to manage printer costs is to employ a Managed Print Services (MPS) provider.
The Managed Print Services (MPS) provider will start by assessing your current print environment and then set up a print management plan. MPS can help your business successfully beat inflation by tracking and controlling how prints are produced, who has access to office printers, and more. With Managed Print Services, and you’ll be on your way to saving money on printing costs and improving security.
What Are the Benefits of Print Management With Managed Print Services (MPS)?
There are several key benefits of MPS that can help to offset the effects of inflation:
Direct Cost Savings
One of the best benefits of Managed Print Services is the cost savings it can provide. With effective print management, you can improve your overall document output costs. By streamlining processes, utilizing more cost-efficient printing devices, and adopting better printer access rules and controls, your business can save money.
Controlling print production and output directly can save businesses money. For instance, businesses can restrict who has access to print functions, and set up print quotas to limit excess printing. This ensures that you don’t end up spending money on excessive printing that could have been avoided.
Increased Efficiency
With print management, you can create a more efficient system for controlling how prints are produced, who has access, and more. This can help increase efficiency and reduce waste, leading to increased productivity.
Print management offers some indirect benefits and cost savings as well. For example, if your team has better workflows for printer use, this reduces the time they spend dealing with printing and printer issues. The freed-up time that they might have been spent on printers can then be put towards profit-making activities.
Improved Security
Another advantage of Managed Print Services is its enhanced security. MPS can improve the security of your documents, ensuring that unauthorized personnel can’t access sensitive data. By limiting the access to certain functions and printers, businesses can ensure that there are no breaches or unauthorized prints. This will prevent any data or intellectual property from being stolen or used by competitors.
Cybersecurity risks are on the rise, and outdated printers are extremely vulnerable to hacking attacks. By securing your printer fleet and monitoring it with Managed Print Services, your printers will be secured from attack. This leads to cost savings down the line, because nothing is potentially more expensive than a major cyberattack on your business.
How to Get Started with Print Management (MPS)
Managed Print Services from CDS Office Technologies can help your organization save money and increase efficiency. We start by analyzing your current owned assets and creating a baseline cost-per-page-per-output-device. With your help, we’ll make recommendations to re-deploy and better utilize your devices. We partner with most major printer manufacturers, so you won’t have to replace any equipment.
CDS uses our premiere Print Management Plus (PMP) software to discover and document all of your networked output devices. Print Management Plus provides device recognition by IP address, with the ability to add location information. PMP also shows toner levels, so we can predict, order, and deliver replacement toner “just-in-time” to the end user location.
Additionally, Print Management Plus provides machine error codes to our helpdesk so factory-certified engineers can analyze maintenance needs and respond to emergency service conditions immediately, either remotely or on-site.
Our professional print consultants analyze all of the data provided by Print Management Plus to recommend more cost effective and reliable output solutions. We can also create cost savings by consolidating more costly output devices (fax, copy, print) into one multifunction device. PMP also provides print usage by device and power consumption by device for device optimization.
Get Started With Print Management Plus Today!
In conclusion, Managed Print Services is a great way for businesses to beat inflation and save money, and CDS Office Technologies makes this easy with Print Management Plus. By controlling the production of prints and limiting access, businesses can save on printing costs and increase their efficiency. To get started, contact CDS Office Technologies so we can analyze and assess your current printing environment, establish a customized print management plan, and identify areas for cost reduction. With the right print management plan in place, your business can save money and still stay ahead of inflation.
CDS Office Technologies can help your business beat inflation with Managed Print Services. Contact us today to get started.
